Job Information
Construction Specialties, Inc. ERP Managed Document Intern in Hughesville, Pennsylvania
ERP Managed Document Intern - ( 240004B )
Description
CONSTRUCTION SPECIALTIES, INC.
Founded in 1948, Construction Specialties (CS) is a specialty building products manufacturer. CS provides solutions to building challenges that architects, designers, building owners, facility managers, and contractors face every day. Since inventing the first extruded louver, CS has become a global leader in all our product categories. Our products are a part of some of the most iconic buildings around the world–from the world’s tallest tower, Burj Khalifa in Dubai, to the Oculus at the World Trade Center Transit Hub in Manhattan. If you want to work in an inspiring atmosphere and collaborate with customers and colleagues to solve challenges, we're the right place for you. CS: People. Buildings. Better.
Equal opportunity is not only the law but is the basis of how we ensure that our workplace fosters an environment of fairness, equality, and respect. It is the policy of Construction Specialties to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by applicable federal, state or local law. In addition, Construction Specialties will provide reasonable accommodations for qualified individuals with disabilities unless the accommodation would impose an undue hardship on our operations. I am proud to reaffirm our commitment to equal employment opportunity and to ensure our workplace is free from all forms of discrimination, harassment (sexual and non-sexual) and retaliation.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, including but not necessarily limited to the following:
Naming Standards and Conventions :
Investigate how documents are named and organized. Are there consistent naming conventions?
Suggest a ONE CS Naming standard for managed documents.
Document Types and Categorization :
Find different types of documents used in the organization (e.g., contracts, reports, presentations). Understand how they are categorized and stored. Where they are found and who uses the documents. Record by document type the age of the existing documentation e.g., oldest documents, number of years. Verify the number of documents that could be obsoleted.
Suggest a ONE CS document type and categorization standard.
Departmental Analysis :
Collaborate with various departments and ERP work stream SMEs to understand their specific document management needs. Each department may have unique requirements, workflows, and challenges.
Sequencing and Workflow :
Map out the document lifecycle—from creation to archiving. Analyze the flow of documents across departments. Find bottlenecks, redundancies, or missing steps.
Suggest improvements to address managed document inefficiencies.
Centralized Storage Solutions :
Evaluate our current managed document solutions.
Suggest a ONE CS centralized storage solution that meets the company’s needs. Consider scalability, security, accessibility, and ease of use.
Technical and System Solutions Research :
Investigate technologies and tools that enhance document management.
Explore options like document management software, cloud storage, version control systems, and collaboration platforms.
Cost-Benefit Analysis :
Assess the costs associated with implementing new solutions versus the potential benefits. Consider factors such as licensing fees, training, and long-term savings.
Recommendations and Action Plan :
Based on your evaluation, propose recommendations for improving our document management. Create an action plan outlining steps to implement changes. Prioritize solutions based on impact and feasibility.
Qualifications
KNOWLEDGE/ SKILLS/ EXPERIENCE/ EDUCATION: (Minimum Education and/or Experience required)
Excellent attention to detail, the quality of work must be accurate, well-organized, and aligned with the project goals.
Ability to organize and prioritize work to meet deadlines.
Intermediate knowledge of Microsoft Office 365 Products (to include Word, Excel, PowerPoint, Outlook, and Teams)
Collaboration and communication.
Hybrid (3 days office, 2 WFH).
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Interns are responsible for their own housing and transportation.
Primary Location : US-PA-Hughesville
Job Type : Supply Chain
Req ID: 240004B